Microsoft Copilot for Microsoft 365
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Microsoft 365 and Copilot, set up around your business
Microsoft 365 puts email, files, meetings and security in one subscription. Copilot adds an AI assistant to the apps your team already uses. Both work better when someone has set them up around your business, and that is what we do.
Cactoz manages the licences, migrates your email and files, configures Teams and SharePoint, tightens security, and gets your data ready before Copilot goes live.
We work with businesses across Singapore and Malaysia, whether you are moving to Microsoft 365 for the first time or want to get more from a subscription you already pay for.
What's New in Microsoft 365
The way your team uses Microsoft 365 is changing. The latest updates are designed to reduce the time people spend on repetitive work and help them find what they need faster.
Copilot inside the apps your team already uses
For users with a Copilot licence, Copilot is available in Word, Excel, PowerPoint, Outlook and Teams. Ask it to draft a reply, recap a meeting or pull figures out of a spreadsheet, without switching tools.
Agents that answer staff questions
Agents can be built on your own Microsoft 365 and SharePoint content. Staff can ask about leave policy or standard procedures and get an answer, without chasing a colleague.
Search that understands your business
Administrators can set up acronyms, bookmarks and people answers in Copilot Search, so an internal term returns what your business means by it. Copilot Search needs a Copilot licence.
WHY CHOOSE MICROSOFT 365?
One subscription that grows with you
Word, Excel, PowerPoint, Outlook, Teams, SharePoint and OneDrive come under one subscription. The Business plans cover up to 300 users, and the Enterprise plans suite larger organisations.
Work on the same files, together
Files live in SharePoint and OneDrive, so colleagues can work on the same document. Teams meetings and chats sit alongside those files.
Work from anywhere, on the devices you have
The apps run from the cloud. Device management covers both company-owned and personally owned devices, so staff can use the equipment they already have.
Security built into the plan
Microsoft 365 Business Premium includes multifactor authentication, endpoint protection, email protection, email encryption and sensitive data labelling. There is no separate security product to buy for the basics.
AI when you are ready for it
Copilot AI works inside Word, Excel, PowerPoint, Outlook and Teams, and it only shows people files they already have permission to open.
Deep-Dive Into Microsoft 365 Capabilities
Microsoft 365 delivers the latest and most advanced innovations in enterprise security, management,
collaboration and business analytics, delivered through best-in-class cloud services.
Email and Office apps
Outlook handles email and calendars. Word, Excel and PowerPoint cover documents, spreadsheets and presentations. Many people still call this bundle Office 365, and the Business plans for smaller companies replaced the older Office 365 Business plans, so you will see both names.
- Outlook for email, calendars and contacts.
- Word, Excel and PowerPoint for documents, spreadsheets and presentations.
- Works alongside Dynamics 365 Business Central, which connects with Outlook, Excel and Teams.
Teams, SharePoint and OneDrive
Teams brings chat, channels and meetings together. Files shared in a Teams channel are stored in SharePoint, and OneDrive holds each person’s own files. Where a file ends up depends on how these are set up, so a channel structure that mirrors your departments keeps things easy to find.
- Teams for chat, channels and meetings.
- SharePoint for shared team and company files.
- OneDrive for each person’s own files.
Security and Windows 11
Microsoft 365 Business Premium supports up to 300 users and includes the security tools most growing businesses need. Larger organisations usually pair an Enterprise plan with Windows 11 Enterprise, which adds central deployment and device management.
- Multifactor authentication, plus email protection against phishing, malware and spam.
- Device management with Intune, for company and personally owned devices.
- Endpoint protection with Defender for Business, or Defender for Endpoint alongside Windows 11 Enterprise.
- Email encryption and sensitive data labelling.
Copilot Copilot is built into Word, Excel, PowerPoint, Outlook and Teams, and the Copilot app adds Chat, Search, agents and Notebooks.
It only shows people what they already have permission to open, and Microsoft states that it does not use your organisation’s data to train its foundation models. The catch is that an old SharePoint folder open to everyone is open to Copilot too. Microsoft itself recommends fixing oversharing before rollout.
- Draft, summarise and recap inside the apps, including Teams meetings.
- Agents that answer staff questions from your SharePoint content.
- Copilot Search, where administrators set acronyms, bookmarks and people answers.
Quickly Find Your Answers.
What is Microsoft 365, and how is it different from Office 365?
Microsoft 365 is a cloud subscription that includes Word, Excel, PowerPoint, Outlook, Teams, SharePoint and OneDrive, plus security and management tools. Office 365 is the older name for the same suite of software.
Which Microsoft 365 plan is right for my business in Singapore or Malaysia?
Microsoft 365 Business Basic, Standard and Premium are designed for organisations of up to 300 users. Larger organisations are usually on the Enterprise plans, such as E3 and E5. We look at how many people you have, which devices they use and how much security you need, then recommend a plan.
Do we need to prepare before switching on Copilot?
Yes. Copilot respects existing permissions. We review your SharePoint and OneDrive sharing settings first, tidy what needs tidying, and then licence the people who will use Copilot. According to Microsoft’s documentation, your prompts, responses and data are not used to train its foundation models.
Can Copilot answer questions from our own documents?
Yes, through agents built on your Microsoft 365 and SharePoint content. Copilot only draws on files the person asking already has permission to open. Our consulting team walks through these considerations with you before setup.
How does Microsoft 365 work with Business Central?
Business Central connects with Outlook, Excel and Teams, so your team can work with business data from the tools they already use. We can show you how this fits your setup in a consultation.
Can Cactoz migrate our email and files to Microsoft 365?
Yes. We migrate email from Google Workspace or on-premises Exchange, set up SharePoint and Teams, and onboard your users, for businesses in Singapore and Malaysia. The timeline depends on how much email and how many files you have, so we scope it after a short discussion.