Simplify Property Leasing with Tenant Management
A leasing cycle goes through several steps: negotiation, signing, GTO calculations, deposits, renewal or termination. Our Tenant Management module manages that lifecycle inside Business Central, from the letter of offer to the end of the lease.
Manage your leasable units, tenancy agreements, base rent, gross turnover rent, deposits, utilities, GST invoicing and more, all within the same Business Central system you already use for finance. No separate spreadsheets needed.
Complete Tenant Management Capabilities
Everything you need to manage your leasing operations from one connected platform.
Leasable Unit Management
Maintain a single register for every leasable unit, including location, level and area, with rental rate and vacancy status tracked per unit.
Tenancy Agreements Across Their Full Lifecycle
An agreement moves through defined stages: negotiation, signed, legalised, then renewed, terminated, expired or cancelled. Rental terms and agreement status stay current at every stage.
Rent Structures That Match How Retail Leases Actually Work
Set base rent, gross turnover (GTO) rent and minimum guarantee calculations. GTO rent can be calculated by flat rate, tier or progressive rate, based on tenant sales submissions. Base rent invoicing manages deferred revenue month by month.
Utilities & Meter Management
Capture utility meter readings, operating hours and related charges against each tenancy and feed them directly into invoicing.
Deposits & Fitting-Out Management
Keep track of tenant deposits and fitting-out work approvals alongside other tenancy information for better operational control.
Leasing Documents & Invoicing
Generate letters of offer, tenancy agreements, licence agreements, consignment agreements, landlord agreements and related invoices from the same tenancy records, with signature blocks for both landlord and tenant.
Why Choose Tenant Management?
One System for Leasing & Finance
Run your leasing operations directly inside Microsoft Dynamics 365 Business Central, keeping rent, utilities, deposits, GST, and financial records connected.
Reduce Spreadsheet Dependency
Replace disconnected spreadsheets with a centralised system where tenancy information, calculations, invoicing, and reporting are managed from one source.
Automate Rent Calculations
Handle base rent, GTO rent, and minimum guarantee calculations while ensuring the amount billed reflects the terms of each lease.
Keep Cash Flow on Track
Automated payment reminders help follow up on outstanding payments and keep collections moving without constant manual tracking.
Built for Singapore
Designed specifically for the Singapore market with GST support, helping ensure your rental and utility invoices align with local requirements.
Connected to Business Central
Generate rent, GTO, utility, and other invoices directly from your tenancy records. Because the solution runs within Business Central, financial transactions remain connected to your existing ledgers, tax, and reporting.
Quickly Find Your Answers.
Does Tenant Management support GST for Singapore?
Yes. Tenant Management is built for the Singapore market with GST support for base rent, GTO rent, utility, and other invoices.
Can it handle gross turnover (GTO) rent?
Yes. The solution supports base rent, GTO rent, and minimum guarantee calculations. Tenant turnover can be captured and used to determine the amount due.
What agreements can it generate?
Tenant Management can generate letters of offer, tenancy agreements, licence agreements, consignment agreements, and landlord agreements.
Does it manage utilities, deposits, and meter readings?
Yes. Utility meter readings and charges, deposits, operating hours, and fitting-out work approvals can be recorded against each tenancy and used for invoicing.
Can I manage agreements from the landlord or tenant side?
Yes. Agreements can be managed from either the landlord or tenant perspective throughout the full lifecycle.
Do I need Microsoft Dynamics 365 Business Central?
Yes. Tenant Management is an extension that runs on Microsoft Dynamics 365 Business Central rather than a standalone system. Cactoz can also assist businesses that are not yet using Business Central.
How can I get Tenant Management?
Tenant Management is available on Microsoft AppSource, or you can contact Cactoz for a walkthrough based on your own leasing requirements.